Resources & Guides
Resources for Physical Therapy & Small Practice Owners
Welcome to the Proactive Chart resource center. We’ve created comprehensive, research-backed guides to help you make informed decisions about your practice management software, grow your business, and stay compliant with ever-changing healthcare regulations.
Browse our articles below, organized by topic area:
Medicare Plan of Care (POC) Certification Requirements for Physical Therapy 2025: What Changed and Why It Matters
November 21, 2025
CMS eliminated the physician signature requirement for initial POC certification effective January 2025. Learn the new Medicare POC rules, what still requires signatures, and how to stay compliant.
Read More →EMR Interoperability Requirements for PT Practices 2025: What You Need to Know
November 19, 2025
Complete guide to 2025 EMR interoperability requirements: 21st Century Cures Act compliance, FHIR standards, information blocking penalties up to $1M, and what PT practices must know.
Read More →New Caregiver Training CPT Codes for Physical Therapy 2025: Bill Without the Patient Present
November 19, 2025
Discover the new caregiver training codes (97550, 97551, G0541-G0543) that let PTs bill for training family members WITHOUT the patient present. A significant new revenue opportunity for 2025.
Read More →PTA Supervision Requirements 2025: Medicare's Shift to General Supervision
November 19, 2025
CMS finalized major 2025 rule change allowing PTAs to work under general supervision in private practice. Learn implementation strategies, compliance requirements, and operational benefits.
Read More →Understanding the KX Modifier and Therapy Thresholds (2025)
November 18, 2025
Complete 2025 guide to Medicare KX modifier: $2,410 threshold, soft cap vs hard stop, defensible documentation templates, and TPE audit avoidance strategies for physical therapy.
Read More →Electronic Prescribing (eRx) for Small Practices: 2025 Complete Guide
November 16, 2025
Everything small practices need to know about electronic prescribing and EPCS. Learn about state mandates, setup fees, integration options, and how to choose eRx software.
Read More →Best EMR for Pediatric Physical Therapy: Essential Features for 2025
November 15, 2025
Discover specialized EMR features for pediatric PT including GMFM, PEDI, developmental milestone tracking, and family-centered documentation tools.
Read More →How to Switch EMR Systems Without Losing Data: A Complete 2025 Guide
November 14, 2025
Step-by-step guide to switching EMR systems safely. Learn the 5-phase migration roadmap, data preservation strategies, and how to avoid common pitfalls.
Read More →Credit Card Processing for Medical Practices: Avoiding Hidden Fees and VCC Traps
November 8, 2025
Protect your practice from losing 5% of insurance payments to Virtual Credit Card fees. Learn about transparent pricing models, how to opt out of VCCs, and choose the right payment processor.
Read More →How to Start a Cash-Based Physical Therapy Practice in 2025: A Complete Checklist
November 8, 2025
Step-by-step guide to starting a profitable cash-based PT practice. Learn about LLC formation, NPI requirements, pricing strategies, and lean tech stacks.
Read More →Physical Therapy CPT Codes 2025: Essential Guide
November 6, 2025
Complete 2025 guide to PT CPT codes, Medicare reimbursement rates, and the 2.83% conversion factor reduction. Learn to optimize billing with 97110 vs 97530 strategies.
Read More →Medical Billing Software for Small Practices: Achieve 98%+ Clean Claim Rates
November 5, 2025
Simple medical billing software with clearinghouse integration, automated claim scrubbing, and ERA posting. DIY billing simplified for small PT practices.
Read More →The Ultimate Guide to Physical Therapy Billing and Revenue Cycle Management (RCM)
November 3, 2025
Master PT billing with this comprehensive guide. Learn the claim lifecycle, denial management strategies, clean claim best practices, and how to improve collections from 95% to 99%.
Read More →Improving Patient Retention in Small Clinics: Proven Strategies to Increase Completion Rates
November 2, 2025
Boost patient retention from 55% to 80%+ with evidence-based strategies. Learn about service recovery, automated recall systems, and techniques that improve course of care completion in PT clinics.
Read More →Pelvic Floor Therapy Software: Trauma-Informed Templates & Privacy Features
October 30, 2025
Specialized EMR features for pelvic health PT including trauma-informed documentation, internal exam templates, prolapse grading, and enhanced privacy controls.
Read More →Integrated Home Exercise Programs (HEP): Seamless Workflow vs. Separate Logins
October 28, 2025
Why integrated HEP software improves patient compliance over standalone solutions. Compare drag-and-drop builders, email/portal delivery, and MedBridge alternatives.
Read More →Remote Therapeutic Monitoring (RTM) Codes for PTs
October 25, 2025
Complete 2025 guide to RTM billing for physical therapy: CPT codes 98975, 98977, 98980 breakdown, ~$50/patient/month revenue potential, 16-day data requirement, and compliance rules.
Read More →Physical Therapy Scheduling Software & Self-Booking: Reduce Phone Volume by 40%
October 13, 2025
Modern patients expect online self-scheduling for PT appointments. Learn how self-booking reduces front desk calls while supporting complex scheduling rules.
Read More →Automated Waitlist Management: Filling Cancellations Instantly and Recovering Lost Revenue
October 10, 2025
Discover how automated waitlist systems can recover $10,000+ annually by filling canceled appointments within minutes. Learn first-to-reply workflows, revenue calculations, and implementation strategies.
Read More →Solo Practitioner EMR: Why You Don't Need 'Enterprise' Bloat in 2025
October 10, 2025
Best EMR for solo practitioners and single-provider practices. Learn why enterprise features waste money and how to find affordable, focused practice management software.
Read More →DrChrono Alternatives for Medical & Rehab Practices (2025 Edition)
October 6, 2025
Frustrated with DrChrono's frequent downtime, iPad-only focus, and quote-based pricing? Discover device-agnostic alternatives with transparent pricing and better reliability.
Read More →Top 7 Affordable EMRs for Physical Therapy Startups (No Setup Fees - 2025)
October 5, 2025
Compare the most affordable PT EMR software under $100/month with no setup fees. Perfect for solo practitioners and small practices starting or growing their business.
Read More →15 Marketing Ideas for Small Physical Therapy Practices in 2025
October 4, 2025
Proven digital-first marketing strategies to attract more PT patients. Learn about Google reviews, local SEO, physician outreach, and automated patient engagement that drive growth.
Read More →Navigating MIPS 2025: A Guide for Small Physical Therapy Practices
October 1, 2025
Complete 2025 MIPS guide for small PT practices: 75-point threshold, low volume exemptions, quality measures, and MVP transition strategies. Learn if you're required to participate.
Read More →PTA/OTA Modifier Changes: CQ and CO Modifiers Explained
October 1, 2025
Complete guide to PTA/OTA billing: CQ/CO modifiers, 85% reimbursement, 10% de minimis rule, supervision requirements, and cost-benefit analysis of assistant staffing in 2025.
Read More →Prompt EMR Alternatives: Usability and Support Comparison (2025)
September 29, 2025
Prompt EMR offers great features but costs $289+/month with stability concerns. Compare usability, pricing, and support with more affordable, reliable alternatives.
Read More →Data Security: Why Your EMR Needs to be SOC2/HIPAA Certified in 2025
September 22, 2025
Essential guide to EMR data security. Learn the differences between SOC2 and HIPAA, why both matter, and how to protect patient records from ransomware attacks.
Read More →Client Success Stories: Transitioning to Proactive Chart (2025 Case Studies)
September 21, 2025
Real success stories from practices that switched to Proactive Chart. See before/after metrics, cost savings, productivity gains, and migration experiences.
Read More →Exporting Data from SimplePractice for Migration: Complete 2025 Guide
September 13, 2025
Step-by-step instructions for exporting client data from SimplePractice. Learn about Client Details reports, Chart Note exports, file re-association, and migration best practices.
Read More →Medicare Telehealth Rules for PTs: The 2025 Cliff Explained
September 13, 2025
Understanding Medicare telehealth expiration timelines for physical therapy in 2025. Learn about Sept 30/Dec 31 deadlines, 95 modifier usage, POS codes, and distant site provider rules.
Read More →Physical Therapy Business Plan Template 2025 (Free Download Guide)
September 8, 2025
Complete PT business plan template with financial projections, market analysis, and startup cost calculator. Step-by-step guide to secure funding and launch your practice successfully.
Read More →Raintree Systems Alternatives for Small to Mid-Sized Clinics (2025)
September 5, 2025
Raintree EMR is enterprise-grade but overkill for 1-5 provider clinics. Compare simpler, more affordable alternatives with pediatric therapy capabilities and easier workflows.
Read More →Jane App vs. Proactive Chart: A Pricing & Feature Breakdown (2025)
August 23, 2025
Jane App's add-on pricing model can cost $100-150+/month fully loaded. Compare with Proactive Chart's all-inclusive $79/month for US PT practices needing Medicare compliance.
Read More →Creating a Patient Portal That Patients Actually Use in 2025
August 21, 2025
Transform patient engagement with a portal people love to use. Learn mobile optimization strategies, essential features like self-scheduling and bill pay, and how to achieve 60%+ adoption rates.
Read More →Audit-Proof Documentation: The SOAP Note Standard
August 16, 2025
Master audit-proof PT documentation: skilled vs unskilled vocabulary glossary, 'patient tolerated' red flags, perfect SOAP note template walkthrough, and medical necessity justification strategies.
Read More →Integrated E-Faxing for Medical Practices: Eliminate Extra Fees and Save Time
August 16, 2025
Why integrated eFax in your EMR saves $10-30/month and hours of workflow time compared to standalone fax services. HIPAA-compliant physician signatures simplified.
Read More →The Cost of Downtime: Why Reliability Matters in EMRs (2025 Analysis)
August 15, 2025
Calculate the true cost of EMR downtime for your practice. Learn why 99.9% uptime SLA matters and how Monday morning outages destroy productivity and revenue.
Read More →EMR Usability: Why User Interface (UI) Impacts Patient Care in 2025
August 12, 2025
How EMR usability affects patient care quality. Learn about click fatigue, documentation burden, and why intuitive interfaces reduce physician burnout.
Read More →SimplePractice for Physical Therapy: Is It Enough? (2025 Comparison)
August 8, 2025
SimplePractice raised prices from $29 to $49+ in 2025. Discover if this mental-health-focused EMR meets PT-specific needs or if specialized alternatives offer better value.
Read More →AI Scribing for Physical Therapy: The Future of Documentation in 2025
August 7, 2025
Comprehensive guide to AI medical scribes for PT including ambient listening technology, automated SOAP notes, cost comparison, and burnout reduction benefits.
Read More →The Ultimate Guide to WebPT Alternatives for Small Practices (2025 Edition)
August 7, 2025
Frustrated with WebPT's frequent outages, price increases, and complex pricing? Discover affordable WebPT alternatives built for small PT practices in 2025.
Read More →How to Cancel Your Tebra/Kareo Contract: 2025 Complete Guide
August 4, 2025
Step-by-step guide to canceling your Tebra or Kareo contract. Learn about 60-day notice requirements, data retention policies, refund rules, and migration timeline.
Read More →Tebra vs. Proactive Chart: Which is Best for Independent Practices?
August 3, 2025
Compare Tebra (formerly Kareo) with Proactive Chart for independent practices. Discover transparent pricing, easier workflows, and flexible contracts without 60-day notice requirements.
Read More →Text Message & Email Appointment Reminders: Cut No-Shows by 40%
August 2, 2025
SMS text reminders are 3x more effective than email for reducing no-shows. Learn HIPAA-compliant 2-way texting, effectiveness statistics, and implementation.
Read More →The Medicare 8-Minute Rule: A 2025 Refresher & Cheat Sheet
July 30, 2025
Complete guide to Medicare's 8-minute rule for physical therapy billing in 2025. Includes unit breakdown tables, mixed remainders scenarios, and calculator guidance.
Read More →Exporting Patient Data from WebPT: A Step-by-Step Guide for 2025
July 22, 2025
Complete guide to exporting patient records from WebPT. Learn about Report Manager exports, CSV cleanup, bulk export limitations, and PDF workarounds.
Read More →The Hidden Costs of 'Free' and Low-Cost EMRs (2025 Reality Check)
July 22, 2025
Free EMR software sounds great—until HIPAA breaches, labor inefficiency, and migration costs hit. Discover the real total cost of ownership and hidden pitfalls to avoid.
Read More →Neurological Rehabilitation EMR: Long-Term Progress Tracking Features
July 15, 2025
Essential EMR features for neuro rehab PT including Berg Balance Scale, FIM tracking, Fugl-Meyer assessment, and longitudinal graphing for slow incremental progress.
Read More →2025 ICD-10 Coding Updates for Physical Therapy
July 14, 2025
Complete guide to 2025 ICD-10-CM code updates for PT/OT practices. Learn about new diagnosis codes, deletions, and how automated EMR systems prevent claim denials.
Read More →Best EMR Software for Cash-Based Physical Therapy Practices (2025)
July 13, 2025
Discover the top EMR systems for cash-based PT practices with automated superbill generation, transparent payment processing, and patient-friendly features. Compare pricing and features.
Read More →Efficient Documentation Tips: End 'Pajama Time' with Point-of-Care Charting
July 12, 2025
85% of therapists take documentation home. Learn point-of-care documentation strategies, mobile tablet workflows, and real-time flowsheet entry to reclaim your evenings.
Read More →Digital Intake Forms: Going Paperless in 2025 for Better Patient Experience and Efficiency
July 11, 2025
Eliminate paper intake forms and save 15 minutes per patient. Learn about mobile-optimized digital intake, automated data flow, error reduction, and ROI for small practices going paperless.
Read More →HIPAA Compliance for Small Medical Practices
July 9, 2025
Complete 2025 HIPAA compliance guide for small PT/medical practices: BAA requirements, data encryption (at-rest vs in-transit), penalties up to $2.1M, and Proactive Chart security architecture.
Read More →Reducing Patient No-Shows: Strategies and Software Solutions for 2025
July 9, 2025
Discover proven strategies to reduce patient no-shows by up to 80%. Learn about SMS vs email effectiveness, automated reminder systems, and the true cost of missed appointments.
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